Public Library Board

Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

Be it resolved that the minutes of the following meetings be adopted, as presented: Library Board Meeting held on June 12, 2025 Library Board Meeting held on June 24, 2025

Be it resolved that Carl Surprenant be appointed vice president of The Nation Municipality Public Library Board.

Be it resolved that the Records Retention and Disposal Policy be adopted to ensure consistent management of library records, compliance with legislation, protection of patron privacy, and improved operational efficiency, with scheduled reviews to maintain relevance.

Be it resolved the Library Board endorse the proposed 2026 operating budget of $240,000 and recommend its submission to The Nation Municipality Mayor for consideration.

Be it resolved that the Library Board receive the Re-Opening Progress Report for information, and provide direction and feedback on upcoming priorities, including but not limited to: Streamlining school visit procedures. Introducing 3D printing services and related policies. Evaluating alternative Integrated Library Systems (ILS). Establishing formal policies for book donations and other pilot initiatives.

Be it resolved that the Library Board receive this report on client survey results for information and discussion, to guide future program and service priorities.

Be it resolved that the Library Board receive the 2025 service and usage analysis for information, and review the data presented. The Board is invited to ask questions, provide feedback, and offer direction on how it would like staff to proceed in addressing branch-level differences and digital resource usage.

WHEREAS section 223.3 of the Municipal Act, 2001 provides that a municipality may appoint an Integrity Commissioner to perform functions relating to the application of the Code of Conduct and other ethical matters; AND WHEREAS the Public Libraries Act , R.S.O. 1990, c. P.44, does not require library boards to appoint or be subject to the jurisdiction of an Integrity Commissioner; AND WHEREAS The Nation Municipality has appointed an Integrity Commissioner for Council and local boards; AND WHEREAS the Bibliothèque de la municipalité de La Nation Municipality Public Library Board wishes to voluntarily adopt the same standards of accountability, transparency, and ethical conduct as Council; THEREFORE BE IT RESOLVED THAT the Bibliothèque de la municipalité de La Nation Municipality Public Library Board consents to be subject to the jurisdiction of the Integrity Commissioner appointed by The Nation Municipality, with respect to the Board’s Code of Conduct and any applicable provisions under section 223.3 of the Municipal Act, 2001 and undertakes to comply with the Code of Conduct.