Regular Council Meeting

Be it resolved that all items listed under 7. Consent Items be received and approved as presented.

Be it resolved that Council approve the Water Master Plan as presented by JL Richards on May 12, 2025.

Be it resolved that Council acknowledges receipt of the following policies: the updated hiring policy #POL-HR-03-2025, the updated Professional image and attire policy #POL-HR-04-2025 and the new Electronic employee monitoring policy #POL-AD-01-2025. Be it further resolved that the Hiring and Professional image and attire policy, already approved by Council, will henceforth be recognized as operational documents under the management of the CAO. Be it further resolved that the new Electronic surveillance policy will also be managed administratively. Be it further resolved that Council retains the right to request a review or update of these documents at any time.

Be it resolved Council approves the attached Employee Business Travel Expense Reimbursement Policy POL-FIN-02-2025, replacing Section 15 of the previous Safe Driving Business Travel Policy as it applies to employees.

Be it resolved that Council acknowledges receipt of the new Vehicle Use Policy (POL-AD-02-2025). Be it further resolved that the Vehicle Use Policy be classified as an operational document under the oversight of the Chief Administrative Officer (CAO). Be it further resolved that Council retains the right to request a review or update of the document at any time . Be it further resolved that the Safe Driving and Business Travel Policy (TR-F-2019-01) be hereby repealed.

Be it resolved that Council approves the use of reserve funds from the Caledonia Hall reserve to compete necessary drainage and culvert repairs at the Caledonia Hall and park.

Be it resolved that Council receive for information the report REP-CL-05-2025 regarding Strong Mayor Powers.

Be it resolved that Council directs the Administration to support the Limoges Recreation Committee with the special occasion permit application process, if required.

Be it resolved that the By-laws listed below be read and adopted in first, second and third reading, as presented: By-law 27-2025 Council remuneration, as amended to remove section 8. regarding committee meeting per diem, and reformat numbering accordingly By-law 74-2025 to amend Delegation of authority By-law #18-2024 By-law 76-2025 to authorize contract with GFL Environmental Inc.

Be it resolved that the present meeting be adjourned at 4:32 p.m. for a closed session under the following section(s) of the Municipal Act, 2001: Section 239(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (b) personal matters about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; ( k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the present meeting be reconvened at 4:49 p.m..

Be it resolved that the present meeting be adjourned at 7:14 p.m. for a closed session under the following section(s) of the Municipal Act, 2001: Section 239(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (b) personal matters about an identifiable individual, including municipal or local board employees; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; ( k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the present meeting be reconvened at 8:03 p.m.

Be it resolved that By-law no. 77-2025 to confirm the proceedings of Council at its regular meeting of May 12, 2025, be read and adopted in 1st, 2nd and 3rd reading.