Regular Council Meeting

Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

Whereas the 2024 Audited Consolidated Financial Statements for The Nation Municipality were presented to Council on June 9, 2025. Be it therefore resolved that Council receive and approve that the Mayor, Treasurer and Clerk sign the 2024 Audited Consolidated Financial Statements for the Corporation of The Nation Municipality, as presented on June 9, 2025.

Be it resolved that all items listed under 7. Consent Items be received and approved as presented.

WHEREAS the Municipality of The Nation is responsible for the maintenance, operation, and management of approximately 190 municipal drains and their associated branches, totaling over 300 distinct watercourses across the municipality; AND WHEREAS many of these municipal drainage systems were constructed over 40 years ago under joint federal-provincial funding programs that supported agricultural development and land drainage improvements; AND WHEREAS the aging infrastructure, including culverts and drain crossings, now require significant investment to bring them up to modern safety and design standards mandated by the Province, such as replacing straight end walls with sloped end walls to reduce public safety risks; AND WHEREAS the current allocation of Drainage Superintendent time is insufficient to meet the increasing demands for inspections, reporting, response to landowner concerns, and the preparation of engineering reviews necessary for compliance with legislative requirements; AND WHEREAS cutbacks or limitations to funding or time allocations for drainage supervision significantly reduce the ability of municipalities to respond to urgent issues, thus increasing the risk of liability due to

Be it resolved that Council receives the Client Service and Complaint Resolution Policy POL-AD-03-2025 and the accompanying Formal Complaint Form for information purposes, and that these be implemented administratively.

WHEREAS The Nation Municipality owns and operates essential infrastructure such as water treatment plants, lagoons, and pumping stations located within its own boundaries, used solely to provide local municipal services; AND WHEREAS Certain municipally owned properties are not exempt under the Assessment Act, resulting in The Nation paying approximately $15,117 in 2024 in County-level property taxes and/or payments-in-lieu to the United Counties of Prescott and Russell (UCPR); AND WHEREAS This situation arises not through a decision of UCPR, but as a result of provincial legislation and assessment policies that do not distinguish between municipally used infrastructure and taxable assets; AND WHEREAS UCPR-owned facilities such as long-term care homes or paramedic stations, which are located within various lower-tier municipalities, do not generate reciprocal property tax or Payment in Lieu obligations to those municipalities; AND WHEREAS The Nation believes that such inter-municipal taxation creates a policy inconsistency and does not reflect the cooperative spirit in which both tiers of government operate; THEREFORE BE IT RESOLVED THAT The Council of The Nation Municipality respectfully request that UCPR Council consider the development of a fair and consistent mutual agreement, applicable to all lower-tier municipalities, whereby municipally owned infrastructure used solely for local service delivery is exempted from the upper-tier levy; AND BE IT FURTHER RESOLVED THAT The

WHEREAS The Nation Municipality is currently exploring a strategy to transfer ownership or stewardship of certain community centres to local nonprofit or community-based groups in order to better reflect their local use and management; AND WHEREAS such properties, while municipally owned and used for community purposes, are currently exempt from the County portion of the property tax under the Assessment Act; AND WHEREAS Upon transfer of ownership, these properties will become taxable, and the United Counties of Prescott and Russell (UCPR) will begin receiving new tax revenue from these sites; AND WHEREAS The Nation intends to continue supporting these groups through operational grants or in-kind support, and will therefore still bear much of the financial responsibility for these facilities; AND WHEREAS any potential change in ownership structure would be intended to reduce municipal liability and promote local stewardship, not to create new County-level revenue from community-serving assets; THEREFORE BE IT RESOLVED THAT The Council of The Nation Municipality respectfully request that UCPR consider establishing a policy or agreement to return or rebate the County portion of property tax revenue collected from such community assets, where the transfer of ownership occurred as part of a municipal divestment strategy and the facility continues to serve a public/community use; AND BE IT FURTHER RESOLVED THAT This resolution be submitted for consideration to UCPR Council and cir

Be it resolved that the following by-laws be read and adopted as presented: By-law 72-2025 amendment to zoning by-law 2-2006 for address 1350 Concession Road 9, former Caledonia By-law 82-2025 Final Tax Rates 2025

Be it resolved that the present meeting be adjourned at 5:12 p.m. for a closed session under the following section(s) of the Municipal Act, 2001: Section 239(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the meeting be re-opened at 6:10 p.m.

Be it resolved that By-law no. 85-2025 to confirm the proceedings of Council at its regular meeting of June 9, 2025, be read and adopted in 1st, 2nd and 3rd reading.