Regular Council Meeting

Be it resolved that the agenda be accepted, including the modifications made forthwith, as applicable.

Be it resolved that the following minutes be adopted, as presented: Minutes of the regular Council meeting held on December 8, 2025 Minutes of the special Council meeting held on December 11, 2025

Be it resolved that all items listed under 7. Consent Items be received and approved as presented.

Be it resolved that Council approve a sole source procurement in 2026 for one (1) Pumper‑Rescue fire apparatus from Battleshield Industries Limited, for a total amount of $878,547.32 (excluding HST), in accordance with the Procurement of Goods and Services Policy, POL-FIN-05-2025, Section 6.7.7(b) Single Source and Section 6.7.7(g) Non‑Competitive Purchases over $150,000. Be it further resolved that Council approve a sole source procurement for 38 Self‑Contained Breathing Apparatus (SCBA) units, 90 cylinders, 80 facepieces, 16 battery pack assembly and all required ancillary equipment from AJ Stone Company Ltd. (MSA Safety Canada) for a total amount of $604,018 (excluding HST), in accordance with the Municipality’s Procurement of Goods and Services Policy, POL-FIN-05-2025, Section 6.7.7(b) and 6.7.7(g). Be it further resolved that Council direct the Administration to enter the awarded contracts into the Municipality’s electronic tendering system and complete all required reporting under applicable trade agreements.

Be it resolved that the following Clubs, for the year 2026, are eligible for a municipal monetary donation in accordance with the Community Engagement Fund Policy #POL-CL-01-2025, as follows: A donation of $500.00 to the following seniors group located in The Nation Municipality: Club le Bonheur, Limoges Club le Réveil, Fournier Nation Area Seniors, Fournier Club Renaissance, St-Isidore Société Historique et Culturelle de St-Bernardin A donation of $300.00 to the Group 60 Seniors Club located in Casselman A donation of $500.00 to the following Optimist Clubs located in The Nation Municipality: St-Albert Optimist Club Forest Park Optimist Club A donation of $300,00 to the Casselman Optimist Club. Be it further resolved that the said donations be taken from the United Counties of Prescott and Russell donation account. Be it further resolved that the Société Historique et Culturelle de St-Bernardin be granted an exception permitting one additional donation request for activities intended to benefit the broader community.

Be it resolved that the groups end events admissible for a hall rental discount in 2026 in accordance with the Community Engagement Fund Policy #POL-CL-01-2025 be the following: All Community Diners Limoges Recreation Committee Club le Bonheur de Limoges Regroupement Autisme de Prescott-Russell Groupe Communautaire de St-Albert Société historique et culturelle de St-Bernardin Cercle des Fermières (Fournier) St-Isidore Minor Hockey Association Eastern Ontario Cobras St-Isidore Eagles, Junior ‘C’ District 3 Minor Hockey Association RTOERO – EstaRiO District 45 Community Homes for Opportunity Groupe Communautaire Kawabunga La Paroisse Saint-Bernardin La Paroisse de St-Albert La Paroisse St-Bernard (Fournier) La Paroise Saint-Viateur Limoges Firefighter Association Comité du parc Jean-Paul Charlebois La Corde à Linge St-Albert Firefighters Riceville Agricultural Society Comité des Activités Familiales de St-Bernardin Club Optimiste de St-Albert UCFO St-Albert UCFO St-Isidore All Knights of Columbus organizations Le Bac a Dons Limoges Cenotaph Committee Prescott County 4-H Association Salon de Noel, St-Albert Noel de enfants, St-Bernardin Festival du Canard et de la Plume, St-Isidore Winterfest, Limoges Family Day, Fournier Hockey mineur Casselman Casselman Embrun Icedogs Prescott-Russell Community Services Centre de santé et service communautaires de l’estrie

Whereas the Mayor presented the proposed 2026 budget at the regular public meeting of Council held on November 10, 2025; Whereas the members of Council subsequently presented and adopted two amendments to the Mayor’s proposed budget at the regular meetings held on November 24, 2025, and December 8, 2025; Whereas the Municipality received the Ontario Provincial Police (OPP) billing on December 5, 2025, showing a reduction of $211,119 compared to the amount included in the proposed budget; Whereas at the regular meeting held on December 8, 2025, the members of Council verbally agreed with the Mayor's recommendation to adjust the budget in accordance with the final OPP billing by: Removing the previously required withdrawal of $48,300 from reserves; Transferring $62,819 to reserves, resulting in a total reserve contribution of $111,119; and Applying the remaining balance of $100,000 as a reduction to the budget, resulting in a revised required tax levy increase of $741,820, representing a 4.6% increase; Whereas the Mayor issued Mayoral Decision MDE-2025-14 on December 8, 2025, to ratify the above-noted adjustments; Whereas the above-mentioned Mayoral Decision was circulated to the members of Council and made publicly available by December 9, 2025; Whereas the Mayor issued Mayoral Decision MDE-2025-15 to shorten the veto period applicable to Council’s amendments to the Mayor’s proposed budget from ten (10) days (ending December 20, 2025) to one (1) day (ending December 11, 2025);

Whereas Council accepted the application for the installation of a communication tower at 1813 Calypso Street in November 2014, under resolution 641-2014 and that approval lapsed after three years; And whereas Council accepted an extension of the application for the installation of a communication tower at 1813 Calypso Street in November 2018, under resolution 656-2018, and that approval lapsed after three years; And whereas Council accepted an extension of the application for the installation of a communication tower at 1813 Calypso Street in February 2023, under resolution 51-2023, and that approval lapsed after three years; Be it resolved that Council has no objection to the proposed site by Rogers Communications for a communications tower 1813 Calypso Street in Limoges; Be it also resolved that the Municipality considers this request complete and that a letter of concurrence be submitted to Rogers for a prolongation to November 30, 2029. Be it further resolved that Council directs the Administration / Planner to issue an extension letter to allow the proponent to proceed with construction.

Whereas the Hawkesbury OPP Detachment Board adopted resolution #R-48-25 requesting that the Ministry of the Solicitor General expedite the review, approval, and disbursement of funds to successful applicants of grant programs; Whereas Council of The Nation Municipality recognizes the negative impact that delays in funding have on meeting the needs and supporting the wellbeing of our communities; Therefore be it resolved that Council of The Nation Municipality supports resolution #R-48-25 of the Hawkesbury OPP Detachment Board and respectfully requests that the Ministry of the Solicitor General expedite the review and approval of submitted applications and ensure timely disbursement of funds to successful applicants, enabling detachments to carry out their proposed initiatives for the benefit of their communities; Be it further resolved that a copy of this resolution be forwarded to the Hawkesbury OPP Detachment Board, to the Minister of the Solicitor General, to the Member of Provincial Parliament for Glengarry–Prescott–Russell, and to the Ontario Association of Police Services Boards.

Be it resolved that the Council of The Nation municipality receive the decision of the Hawkesbury Detachment Board of the Ontario Provincial Police to approve the 2026 budget; Be it further resolved that Council of The Nation Municipality approve the cost-sharing formula proportional to the number of residential units and commercial and industrial units of each municipality served by the Hawkesbury Detachment, using, for the calculation of the portion payable by the Municipality of La Nation, the boundaries of the former Township of Caledonia, the former Township of South Plantagenet, and the former Village of St. Isidore.

Be it resolved that Council approve an exception to the Community Engagement Fund Policy by authorizing a monetary donation in the amount of $500.00 to Club Renaissance St-Isidore, in addition to the pre-approved amount granted to all seniors’ clubs within The Nation Municipality under the said policy, $250.00 to be taken from the ward 1 donation account and $250.00 to be taken from the ward 2 donation account.

Be it resolved that Council approves giving a total donation of $2,000.00 to the Comité de La Guignolée de Limoges, $1,000.00 to be taken from the ward 5 donation account and $1,000.00 to be taken from the ward 6 donation account.

Be it resolved that Council approves giving a total donation of $1,000.00 to the Club d'activités familiales de St-Bernardin, $500,00 to be taken from the ward 1 donation account and $500,00 to be taken from the ward 2 donation account.

Be it resolved that Council approves giving a total donation of $1,100.00 to the Société Historique et Culturelle de St-Bernardin, $500,00 to be taken from the UCPR donation account, $500.00 to be taken from the ward 1 donation account and $100.00 to be taken from the ward 2 donation account.

Be it resolved that Council approves giving a total donation of $500.00 to the Cercle des fermières de Fournier, $250.00 to be taken from the ward 1 donation account and $250.00 to be taken from the ward 2 donation account.

Be it resolved that Council approves giving a total donation of 1,500.00 $ to the Royal Canadian Army Cadet Corps 2804 Casselman, $500.00 to be taken from the UCPR donation account, $500.00 to be taken from the ward 1 donation account and $500.00 to be taken from the ward 4 donation account.

Be it resolved that Council approves giving a total donation of $600.00 to the Union Culturelle des Franco Ontariennes de St-Isidore, $300.00 to be taken from the ward 1 donation account and $300.00 to be taken from the ward 2 donation account.

Be it resolved that the by-laws listed below be read and adopted in first, second and third reading, as presented: By-law 1-2026 to appoint Millie Bourdeau as an alternate Chair to the Animal Control Tribunal By-law 2-2026 Interim Taxes By-law By-law 4-2026 Part lot control for 985, 987, 989 and 991 Katia Street, Limoges By-law 5-2026 Part lot control for 108, 110, 112, 114, 116, 118, 120 and 122 Lorie Street, Limoges By-law 6-2026 Zoning amendment for 2089 Calypso Street By-law 7-2026 Zoning amendment for 30 Seguinbourg Road By-law 8-2026 Road dedication St-Joseph Street By-law 9-2026 Part lot Control for 100, 102, 104 and 106 Lorie Street, Limoges By-law 10-2026 Delegation of authority during restricted period By-law 11-2026 to adopt a Use of corporate resources for elections purposes Policy

Be it resolved that By-law 12-2026 to appoint an Emergency Management Program Coordinator and alternates be read and adopted in first, second and third reading.

Be it resolved that Council approves, as an exception to the Community Engagement Fund Policy #POL-CL-01-2025, a total donation of $2,000.00 to the Résidence Lajoie in St-Albert for the purchase of a Defibrillator, $500,00 to be taken from the UCPR donation account, $1,000.00 to be taken from the ward 3 donation account and $500,00 to be taken from the ward 4 donation account.

WHEREAS Council has the authority under the Planning Act to initiate and consider amendments to the Municipality’s Zoning By-law; AND WHEREAS Council wishes to advance a proposed change by directing Administration to proceed with a Zoning By-law Amendment regarding large scale renewable energy projects. AND WHEREAS Council deems it appropriate, in this instance, to waive the applicable Zoning By-law Amendment application fee in the amount of $1,500; NOW THEREFORE BE IT RESOLVED THAT Council of The Nation Municipality hereby directs Administration to proceed with the preparation and processing of a Zoning By-law Amendment regarding large scale renewable energy projects, in accordance with the requirements of the Planning Act and applicable municipal policies; AND BE IT FURTHER RESOLVED THAT the Zoning By-law Amendment application fee in the amount of $1,500 be waived for this application.

Be it resolved that the present meeting be adjourned at 6:30 p.m. for a closed session under the following section(s) of the Municipal Act, 2001: Section 239(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is, (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; ( k) a position, plan, procedure, criteria or instruction to be applied to any negotiations

Be it resolved that the present meeting be re-opened at: 7:09 p.m.

Be it resolved that By-law no. 13-2026 to confirm the proceedings of Council at its regular meeting of January 26, 2026, be read and adopted in 1st, 2nd and 3rd reading.